Categories
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Microsoft Office Outlook Shortcuts
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Navigating OutlookSwitch to Mail . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [1]
Switch to Calendar . . . . . . . . . . . . . . . . . . . .[Ctrl] + [2] Switch to Contacts . . . . . . . . . . . . . . . . . . . .[Ctrl] + [3] Switch to Tasks . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [4] Switch to Notes . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [5] Switch to Folder List in Navigation Pane .[Ctrl] + [6] Switch to Shortcuts . . . . . . . . . . . . . . . . . . . .[Ctrl] + [7] Next item (with item open) . . . . . . . . . . . . .[Ctrl] + [.] Previous item (with item open) . . . . . . . . .[Ctrl] + [,] Switch between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar . . . . . . . . . . . .[F6] or [Ctrl] + [Shift] + [Tab] Switch between the Outlook window, the smaller panes in the Navigation Pane, the Reading Pane, and the sections in the To-Do Bar . . . . . . . . . . . . . . .[Tab] Move around in the Navigation Pane . . . .Arrow keys Go to a different folder . . . . . . . . . . . . . . . .[Ctrl] + [Y] Go to the Search box . . . . . . . . . . . . . . . . . . .[F3] or [Ctrl] + [E] In the Reading Pane, go to the previous message . . . . . . . .. . . . . . . . . . . . . . .[Alt] + [Up Arrow] or [Ctrl] + [,] or [Alt] + [Page Up] In the Reading Pane, page down through text . . . . . . . . . . . . . . . . . . . . . . . . . .[Space] In the Reading Pane, page up through text [Ctrl] + [Space] Expand or collapse a group (when a group is selected) in the Navigation Pane [Shift] + [+] or [-] respectively Collapse or Expand a group in the e-mail message list . . . . . . . . .[Left Arrow] or[Right Arrow] respectively Move to the next field in the Reading Pane . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [Tab] Move to the previous field in the Reading Pane . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Tab] Go forward to the previous view in the main Outlook window . . . . . . . . . . . . . . . . .[Alt] + [Right Arrow] Go back to the previous view in the main Outlook window . . . . . . . . . . . . . . . . .[Alt] + [Left Arrow], [Alt] + [B], or [Alt] + [Backspace] Select the InfoBar and, if available, show the menu of commands . . . . . . . . . .[Ctrl] + [Shift] + [W] Find a message or other item . . . . . . . . . . .[Ctrl] + [E] Clear the search results . . . . . . . . . . . . . . . .[Esc] Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [A] Expand the Search Query Builder . . . . . . .[Ctrl] + [Alt] + [W] Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F] Create a new Search Folder . . . . . . . . . . . . .[Ctrl] + [Shift] + [P] Search for text within a message or other item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F4] Find next during text search within a message or other item . . . . . . . . . . . . . . . . .[Shift] + [F4] Find and replace text, symbols, or some formatting commands within open items. Works in the Reading Pane on an open item . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [H] Expand search to include the desktop . . .[Ctrl] + [Alt] + [K] Creating And Working With ItemsAppointment . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A]
Contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [C] Distribution List . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [L] Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [X] Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [E] Journal entry . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [J] Meeting request . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Q] Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M] Note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [N] New Office document . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [H] Post to this folder . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S] Post a reply in this folder . . . . . . . . . . . . . .[Ctrl] + [T] Search Folder . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [P] Task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [K] Task request . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [U] Save . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [S] or [Shift] + [F12] Save and Close . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [S] Save As . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[F12] Undo . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Z] or [Alt] +[Backspace] Delete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [D] Permanently Delete . . . . .[Ctrl] + [Shift] + [D] or [Shift] + [Delete] Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P] Copy item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [Y] Move item . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [V] Check names . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [K] Check spelling . . . . . . . . . . . . . . . . . . . . . . . .[F7] Flag for follow-up . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [G] Forward . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F] Send or Post or Invite all . . . . . . . . . . . . . . .[Alt] + [S] Find items . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [E] Use Advanced Find . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [F] Create a new Search Folder . . . . . . . . . . . . .[Ctrl] + [Shift] + [P] Turn on editing in a field (except icon view) . . . . . . . . . . . . . . . . . . . . .[F2] Left align text (except in Plain Text mode) [Ctrl] + [L] Right align text (except in Plain Text mode) . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [R] Centre text (except in Plain Text mode) .[Ctrl] + [E] |
Switch to Inbox . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [I]
Switch to Outbox . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [O] Check names from Address Book . . . . . . .[Ctrl] + [K] Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [S] Forward a message . . . . . . . . . . . . . . . . . . . .[Ctrl] + [F] Forward as an attachment . . . . . . . . . . . . .[Ctrl] + [Alt] + [F] Reply to a message . . . . . . . . . . . . . . . . . . . .[Ctrl] + [R] Reply All to a message . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [R] Mark a message as not junk . . . . . . . . . . . .[Ctrl] + [Alt] + [J] Display blocked external content in a message . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [I] Post to a folder . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [S] Check for new mail . . . . . . . . . . . . . . . . . . . .[Ctrl] + [M] or [F9] Go to the Next message . . . . . . . . . . . . . . . .[Down Arrow] Go to the Previous message . . . . . . . . . . . .[Up Arrow] Go to the row below (message or group heading) . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Down Arrow] Go to the row above (message or group heading) . . . . . . . . . . . . . . . . . . . . . . . .[Alt] + [Up Arrow] Compose a new message (when in Mail) .[Ctrl] + [N] Compose a new message (from any view in Outlook) . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [M] Open a received message . . . . . . . . . . . . . . .[Ctrl] + [O] Display the Address Book . . . . . . . . . . . . . .[Ctrl] + [Shift] + [B] Convert a message to plain text . . . . . . . . .[Ctrl] + [Shift] + [O] Add a Quick Flag to a message . . . . . . . . . .[Insert] Display Flag for Follow Up dialogue box .[Ctrl] + [Shift] + [G] Mark as read . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Q] Mark as unread . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [U] Show the menu to download pictures, change automatic download settings, or add a sender to the Safe Senders List .[Ctrl] + [Shift] + [W] Find or Replace . . . . . . . . . . . . . . . . . . . . . . .[F4] Find Next . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Shift] + [F4] Send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Enter] Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [P] Show the properties for the selected item .[Alt] + [Enter] Mark for Download . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Alt] + [M] Clear Mark for Download . . . . . . . . . . . . . .[Ctrl] + [Alt] + [U] Display Send / Receive progress (when a Send / Receive is in progress) . . .[Ctrl] + [B] CalendarAccept . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [C]
Decline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [N] Tentative . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [J] Create a new appointment when in Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [N] Create a new appointment (in any Outlook view) . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A] Create a new meeting request . . . . . . . . . .[Ctrl] + [Shift] + [Q] Forward an appointment or meeting . . . .[Ctrl] + [F] Reply to a meeting request with a message[Ctrl] + [R] Reply All to a meeting request with a message . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [R] Show 1 day in the calendar . . . . . . . . . . . . .[Alt] + [1] Show 2 days in the calendar . . . . . . . . . . . .[Alt] + [2] Show 3 days in the calendar . . . . . . . . . . . .[Alt] + [3] Show 4 days in the calendar . . . . . . . . . . . .[Alt] + [4] Show 5 days in the calendar . . . . . . . . . . . .[Alt] + [5] Show 6 days in the calendar . . . . . . . . . . . .[Alt] + [6] Show 7 days in the calendar . . . . . . . . . . . .[Alt] + [7] Show 8 days in the calendar . . . . . . . . . . . .[Alt] + [8] Show 9 days in the calendar . . . . . . . . . . . .[Alt] + [9] Show 10 days in the calendar . . . . . . . . . . .[Alt] + [0] Go to a date . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G] Go to the next day . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Right Arrow] Go to the next week . . . . . . . . . . . . . . . . . . .[Alt] + [Down Arrow] Go to the next month . . . . . . . . . . . . . . . . . .[Alt] + [Page Down] Go to the previous day . . . . . . . . . . . . . . . . .[Ctrl] + [Left Arrow] Go to the previous week . . . . . . . . . . . . . . .[Alt] + [Up Arrow]Accept . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [C] Decline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [N] Tentative . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Alt] > [H] > [J] Create a new appointment when in Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [N] Create a new appointment (in any Outlook view) . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [A] Create a new meeting request . . . . . . . . . .[Ctrl] + [Shift] + [Q] Forward an appointment or meeting . . . .[Ctrl] + [F] Reply to a meeting request with a message[Ctrl] + [R] Reply All to a meeting request with a message . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Shift] + [R] Show 1 day in the calendar . . . . . . . . . . . . .[Alt] + [1] Show 2 days in the calendar . . . . . . . . . . . .[Alt] + [2] Show 3 days in the calendar . . . . . . . . . . . .[Alt] + [3] Show 4 days in the calendar . . . . . . . . . . . .[Alt] + [4] Show 5 days in the calendar . . . . . . . . . . . .[Alt] + [5] Show 6 days in the calendar . . . . . . . . . . . .[Alt] + [6] Show 7 days in the calendar . . . . . . . . . . . .[Alt] + [7] Show 8 days in the calendar . . . . . . . . . . . .[Alt] + [8] Show 9 days in the calendar . . . . . . . . . . . .[Alt] + [9] Show 10 days in the calendar . . . . . . . . . . .[Alt] + [0] Go to a date . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G] Go to the next day . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [Right Arrow] Go to the next week . . . . . . . . . . . . . . . . . . .[Alt] + [Down Arrow] Go to the next month . . . . . . . . . . . . . . . . . .[Alt] + [Page Down] Go to the previous day . . . . . . . . . . . . . . . . .[Ctrl] + [Left Arrow] Go to the previous week . . . . . . . . . . . . . . .[Alt] + [Up Arrow] Go to the previous month . . . . . . . . . . . . . .[Alt] + [Page Up] Go to the start of the week . . . . . . . . . . . . .[Alt] + [Home] Go to the end of the week . . . . . . . . . . . . . .[Alt] + [End] Switch to Work Week view . . . . . . . . . . . . .[Ctrl] + [Alt] + [2] Switch to Full Week view . . . . . . . . . . . . . . .[Alt] + [-] or [Ctrl] + [Alt] + [3] Switch to Month view . . . . . . . . . . . . . . . . . .[Alt] + [=] or [Ctrl] + [Alt] + [4] Go to next appointment . . . . . . . . . . . . . . .[Ctrl] + [.] or [Ctrl] + [Shift] + [.] Go to previous appointment . . . . . . . . . . . .[Ctrl] + [,] or [Ctrl] + [Shift] + [,] Set up recurrence for an appointment or task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[Ctrl] + [G] |